How to be productive
Productivity is a way to measure efficient. In an economic context. Productivity is how to measure the output that comes from units of input.
What is productivity in our daily lives, how do we calculate it ?
So, Productivity is getting the results you want with less time and effort.
“Productivity is never an accident. It is always the result of a commitment to excellence, intelligent planning and focused effort”. Paul. J. Meyer
How to be productive with focused effort.
1.) Get up earlier
Are you looking for an opportunity to ‘cram’ some extra productive working hours into your working day? Then look especially in the direction of working hours in which you will not be disturbed.
I get up at 5:30 am every working day to get up early. I start with cleaning, cooking and at last bathing and dressing up for work. I make sure I arrive at work 7:00am
Before the working day ‘really’ starts at 8:10 as a teacher, I am usually almost done with the most important task of the day .
You may ask, how is that possible?
Well, I have a written plan of how my class will be.
This way I have one hour to work on the development of my lesson, teaching method to use, class activities, assignment, project, learning process of my students and also not forgetting fun in the class.
It’s hard to get into a new habit out of nowhere. But getting up early is one of the best habits to start in the morning. Start with half an hour and once you get used to it, make it an hour. You take steps of 30 minutes until you reach 5:30 or 6:00 in the morning.
2.) Leave your phone in the morning.
Don’t waste time on social media, leave your email for later in the day and wait until lunch to check your favorite websites.
Instead: Walk to the restroom, drink a glass of water, and wash your face.
Sounds simple right?
And for that reason, I can more easily leave my phone, which makes me extra productive in the morning.
If I haven’t convinced you yet, give it a try yourself. You will not regret it.
3.) Get plenty of exercise
I rarely sit down all day. Every day, there are assignment to mark, project to correct and discuss, class to teach and manage.
A large number of office workers spend almost the entire day at their desks. That in itself is not a problem, but it goes without saying that your blood must also continue to flow. Incorporating the necessary amount of exercise into your schedule is an absolute must in this area. You don’t have to look that far at all. I exercise daily between 5:30 to 6:00 am in the morning to make my body flexible.
Exercise not only keeps you mentally fit, but also physically. Quite important if you sit at a desk all day. If you are not used to it, an hour of exercise every day can be quite a lot. Are you not used to it, or not such a sports type? Then take a walk of half an hour or an hour.
Think simple. Do you have a dog? Then go for a walk of half an hour every day. This way you have some exercise and you do your four-legged friend a lot of fun with it.
Physical exercise is not only important for your physical attitude, it also creates an important added value on a psychological level. As more blood flows to your brain, it is much easier to concentrate on your work .
Do you want to get the maximum potential from a workout? Then exercise early in the morning just like me. In this way you are motivated to face the rest of the working day and the positive effects of sports have an effect during your working hours.
4.) Get rid of negative work habits
A self-employed company depends on one person. You work alone and have a limited number of hours available.
If you a gainfully employed, you need to be productive with good working habits.
Don’t work harder, work smarter.
Productivity is the king of smart working.
But being productive is difficult. Everyone sometimes has tasks that are less fun. Or nagging customers, special learners, difficult boss, or making a project that was so fun in the beginning is a terrible thing to complete.
We have to deal with excuses and procrastination. Apologies are the ultimate productivity killer. And it’s so easy to come up with an excuse to postpone a task. ‘I have too much on my plate now, I will finish this project later’. ‘I am still waiting for a response from a customer, so I cannot continue with this project’. Or ‘I don’t know if this child will learn’. ‘ my class is full of slow learners, I don’t even know what to do’. ‘ I will just leave this child and give him Mark’. ‘ I cannot kill myself’.
Surprise. We are all busy. So stop making excuses, but keep going. Real productive people don’t complain… they get the job done. The sooner you finish it, the sooner you get rid of it. Don’t wait for the ‘perfect time’ to do a task, because the perfect time doesn’t exist.
Step out of your comfort zone, adopt a proactive working attitude and tackle the less enjoyable activities immediately. This is the only way to take your personal business or the company you work for to the next level.
5.) Make a to-do list for the next day
Daily planning is necessary. As a writer and a teacher, I love writing what I have to achieve that every day.
I take priority into account when drawing up the planning or to-do list. Tasks that are the most important or have the shortest deadline are placed at the top. Are there suddenly some new, good ideas for me. Then I don’t hesitate to write it down on the list. This way I can pay extra attention to it at a later date.
But don’t make your list too long . Per day I put a maximum of two tasks with priority on my to-do list. By keeping that number limited, I am sure I can complete those two tasks. For example, my task may be to use different teaching method for the special learners in my class, that will be tasky. I must also include the other learners as well. And also I incorporate daily writing in my list to make sure WRITING INK is still flowing.
If you make too large a to-do list, you simply cannot complete all tasks on the same day.
And if you can’t complete all tasks, it usually doesn’t matter whether you leave 1 or 4 tasks behind. The problem is that you will postpone tasks and lose the overview. Let that be exactly what you want to prevent by making a to-do list.
Make sure you always, every day, complete tasks with priority. Then a day has passed for you. The other smaller tasks that you have on the list you do after completing the most important tasks, but they are subordinate to them.
6.) Shift the focus from hours to goals
‘No I’m too busy’.
We all know someone who never comes to birthdays or parties because they are too busy.
The longer you work on something doesn’t mean it gets better the more time you spend on it. There is nothing like too much or too little to work. There is only ‘enough work’. You work as much as necessary and you define what you can do in a certain time.
It’s about achieving your goals in a productive way.
When a certain project has to be included in your schedule, try to determine approximately how much time will go into the project.
When given a certain deadline for the project in question and eventually more time than expected is spent on the assignment, do not think that an issue. Make up your mind to complete the project on time to satisfy the customer. What difference does it make that it might take several hours extra? At most it will affect the return that you can achieve with the assignment.
The reverse also applies to the example above.
Did you initially expect to need eight hours to complete a project, but it turns out that two hours are enough? Then why stretch it longer than is strictly necessary?
Also remember in this area that a shorter delivery period than the predetermined will only be appreciated by your clients.
7.) Taking a productivity break in time
Does being productive mean that you have to work intensively for an entire working day at a time?
As soon as you have completed a particular assignment, take a short break. Just like you finish a task from my to-do list.
By a break I don’t mean that check your social media or watch videos. Always make sure that you keep working during these ‘breaks’ . Fill your breaks with less important and less intensive tasks. Keep a list of less important tasks that you can do in between. The small tasks in your breaks don’t necessarily have to be business related. If you are working from home, you can also tidy your workspace, clean out the dishwasher or mow the lawn during breaks.
It is important that you use your time more effectively. Take breaks, but spend your breaks productively.
8.) Make use of additional motivational habits
To avoid stress without affecting your productivity, you have to decide for yourself which things can give you that extra push.
This can be different for everyone, motivational habits that work really well for me are:
Rotate playlists with your favorite music
Music is indispensable for me. My Bluetooth music is always on my neck.
Music boosts me and keeps me productive.
On days when you feel less productive, place a timer on your desk. Determine how much time you would normally need to complete a particular task and set the timer just a bit shorter. Then try to finish the project before the timer goes off. You will be shocked at what a huge boost this simple trick can give your productivity.
9.) Alternate between different projects
It often happens that during a busy working day when working on a certain project, you don’t feel like it anymore.
If you have been on it for quite a few hours, the temptation is to throw in the towel and call it a day.
If I run into an obstacle and don’t see it anymore, I just pick up another project.
A project that I enjoy and that gives me energy.
This way I keep making progress and I can finish the first project at a later date with renewed courage.
10.) Take back your time
If you are self-employed person, you can determine better than anyone how much time you need not only to keep your company running, but also to further expand or improve it.
If you are a full-time self-employed person, your life depends on it.
The success of your company stands or falls with your productivity.
Self-employed or working for someone, you can take back control yourself and be aware of the potential and productivity of your business or the company you work for.
Try out new techniques. Make the successful techniques long-term habits.
Really take your time back into your own hands, increase your productivity and increase your energy level and you get time available that you didn’t even know you had.
“The way to get started is to quit talking and begin doing”. Walt Disney
The way to get a result is by DOING.
To a productive and bright future.